Have you ever come across when you want to assign the resources in P6 and can’t find any resource to assign? In that case, don’t be surprised. It always happens to me until I remember to check the resource filter. So, if you can’t find the resource in the resource library in P6, the following are the reasons.

    1. Resource filter doesn’t show all resources or
    2. The resource you want to assign genuinely doesn’t exist in P6 or has a typo error in your search.

To find out if it’s a resource filter issue or not,

    1. Select any activity in the activity view.
    2. Click “Display: Current Project’s Resources”, then select “Filter By”, then choose “All Resources”.

If you still can’t find the resources after removing the current filters, it doesn’t exist in P6. Now, time to add a new resource to the resource dictionary.

Let’s say you wish to assign a new resource (e.g. Piping Inspector) to the piping inspection work because it hasn’t been created in the system. Then, you must add a new resource, “Piping Inspector“, to the resource dictionary.

To add the new resource,

1# Go to “Enterprise”, then “Resources”.

2# Look for the resource group – in our case – the resource group is OM Resources (Operation & Maintenance Resources)

3# Select the highest level of the resource hierarchy to add the new resource (Piping Inspector) at the same level as Vessel Inspection.

4# Add the resource by clicking plus “+” sign on the right of the screen. Then, the “New Resource Wizard” window will appear.

5# Once the “New Resource Wizard” appears

    1. Enter the Resource ID. In our case – enter PI
    2. Type the Resource name. In this case – type Piping Inspector
    3. Select the resource type once you have entered the resource ID and name.

When you add a new resource in P6,

1) Remember to change the Resource Type to Materials when creating materials resources. That way, it won’t count as the budgeted labour unit or budged non-labor unit.

2) Change the Resource Type to Nonlabor when you assign equipment or machinery resources because Resource Type is always equivalent to Labor as default. That way, we can identify nonlabor resources because they won’t be counted as the labor unit.

6# If you know the hourly rate, enter the Price/Unit,

7# Type the Defaults/Time – the available resources/time (hour or day); if you know two resources are usually available for every working day, enter 2. Enter 3 if the maximum resource available is three at any time.

8# Finally, assign “Roles” and “Resource Calendar” to complete adding new resources to the resource dictionary. The resource calendar is necessary, but you don’t have to assign the roles.

Congratulation!  Once you have added the new resource in the resource dictionary (library), you can directly assign a new resource to the activities in P6 or import new resources using an Excel spreadsheet.